“My availability is as follows” is a common phrase used in professional communication to share specific times when you are free for meetings, calls, or appointments. It helps with meeting coordination, time management, and scheduling by clearly expressing your availability windows.
In formal communication, this phrase is often used to avoid confusion and ensure smooth scheduling of appointments. However, depending on the context, you may want to use alternative availability expressions to suit the tone of your conversation. Whether for meeting setup or appointment scheduling, this phrase is an essential tool for maintaining clear communication and promoting schedule flexibility.
Quick Summary
“My availability is as follows” is a straightforward way to share your available times for a meeting, call, or appointment. Here, we’ll break down the meaning of this phrase, the best times to use it, and how it fits into both professional and informal settings. We’ll also explore the advantages and disadvantages of using this phrase, provide synonyms to offer more flexibility in your communication, and discuss the grammar rules for using availability expressions correctly. Finally, we’ll answer common questions in the FAQ section to clear up any confusion.
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Meaning of “My Availability Is as Follows”
When someone says, “My availability is as follows,” they are simply stating the times they are free for an event, meeting, or discussion. The phrase is commonly used in emails, text messages, or other written communication when scheduling meetings or appointments. Essentially, it signals to the recipient that the sender is providing the times they are available, typically in a clear and organized list.
For example, if you are scheduling a meeting with a colleague or client, you might say:
“My availability is as follows: Monday, 10:00 AM to 12:00 PM; Wednesday, 2:00 PM to 4:00 PM.”
This sentence clearly communicates your free time to others, making it easy to find a time that works for both parties. The phrase is essential for meeting coordination and time management, ensuring that both sides know exactly when they can connect.
Usage of “My Availability Is as Follows”
The phrase “My availability is as follows” is best used in formal communication where clear and precise scheduling is necessary. It’s commonly found in professional emails, meeting requests, or scheduling communications. This phrase allows you to share available time slots quickly and effectively, ensuring that you are being polite and professional while organizing meetings or appointments.
For example, you might use this phrase when:
- Scheduling a business meeting with a client.
- Setting up a job interview with a potential candidate.
- Coordinating meeting times with a team or colleague.
In these cases, the phrase helps to avoid confusion, setting clear availability windows for both parties to choose from. It also works well for meeting arrangements, as it allows the other person to select a time that fits their own schedule flexibility.
“My Availability Is as Follows”: Is It Professional to Say?
Yes, “My availability is as follows” is indeed a professional way to share your availability. It maintains a formal tone and ensures clear communication when coordinating meetings or appointments. It’s particularly useful in situations where precision is essential, such as business meetings, client discussions, or interview scheduling.
However, in more informal communication, this phrase might sound too stiff or formal. For example, when communicating with close colleagues or friends, you might choose a simpler, more relaxed phrasing, such as “I’m free during the following times” or “Here’s when I’m available”.
In professional settings, this phrase serves as a clear and effective tool for time coordination. The use of polite availability expressions shows respect for the other person’s time and helps avoid any misunderstandings.
Advantages and Disadvantages of “My Availability Is as Follows”
Advantages of “My Availability Is as Follows”
- Clarity: It clearly communicates your available time slots, leaving no room for confusion.
- Professionalism: The phrase maintains a formal tone, making it ideal for business communication and scheduling.
- Efficiency: It allows you to present your available times in a concise manner, saving time for both parties involved.
- Organized: By listing your availability, it makes it easier for others to see when you’re free and decide which time works best for them.
- Consistency: Using this phrase helps create consistency in your professional communication, especially when dealing with multiple meetings or appointments.
Disadvantages of “My Availability Is as Follows”
- Too Formal: It might sound overly stiff or formal in informal settings, such as casual emails with friends or colleagues you’re familiar with.
- Impersonal: Overusing this phrase can make your communication feel robotic or less personal.
- Lack of Flexibility: The phrase may come across as rigid, especially if you’re offering fixed time slots without allowing room for negotiation or flexibility.
- Repetitiveness: If used too often, the phrase can feel repetitive and predictable in your emails or messages, reducing the freshness of your communication.
- Limited Context: It doesn’t convey much additional information about your schedule flexibility or the reason for your availability, which might be useful in some situations.
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Synonyms for My Availability Is as Follows
If you find “My availability is as follows” a bit too formal or repetitive, there are plenty of synonyms you can use to mix things up. Using a variety of availability phrasing can help maintain a natural tone in your communication.
Some of the best alternatives include:
- I’m free during the following times
Meaning: Informally indicating when you are free.
Example: “I’m free during the following times: Monday, 10 AM to 12 PM.” - Here are my available time slots
Meaning: Sharing specific times you are available.
Example: “Here are my available time slots: Wednesday, 2 PM to 4 PM.” - These are the times I can meet
Meaning: Indicating when you’re available to meet.
Example: “These are the times I can meet: Thursday from 1 PM to 3 PM.” - Please see my availability below
Meaning: Offering to provide availability.
Example: “Please see my availability below: Monday afternoon and Wednesday morning.” - The following times work for me
Meaning: Suggesting your available times.
Example: “The following times work for me: Friday, 10 AM to 1 PM.” - I’m open at these times
Meaning: Offering times you’re free.
Example: “I’m open at these times: Tuesday from 3 PM to 5 PM.” - I’m available at these times
Meaning: Informing about your available hours.
Example: “I’m available at these times: Monday at 9 AM or Thursday at 4 PM.” - Here’s when I’m free
Meaning: Casual way of offering your availability.
Example: “Here’s when I’m free: Wednesday after 2 PM.” - These are my open time slots
Meaning: The times you have available.
Example: “These are my open time slots: Friday from 10 AM to 12 PM.” - I’m available between these hours
Meaning: Indicating a specific period when you are free.
Example: “I’m available between these hours: 10 AM to 3 PM on Wednesday.” - My schedule allows for these times
Meaning: When your schedule permits these times.
Example: “My schedule allows for these times: Thursday afternoon, 1 PM to 4 PM.” - I can meet at these times
Meaning: Offering specific meeting times.
Example: “I can meet at these times: Monday at 9 AM or Friday at 1 PM.” - I have availability during these hours
Meaning: Showing when you are free.
Example: “I have availability during these hours: Tuesday from 10 AM to 12 PM.” - These time intervals work for me
Meaning: Offering available periods.
Example: “These time intervals work for me: Monday, 9 AM to 11 AM.” - I’m free at the following times
Meaning: Listing available times in an informal tone.
Example: “I’m free at the following times: Friday, 2 PM to 5 PM.” - I am open for meetings during these times
Meaning: Informing when you’re free to meet.
Example: “I am open for meetings during these times: Wednesday from 11 AM to 1 PM.” - Here’s my availability
Meaning: A simple statement of when you’re free.
Example: “Here’s my availability: Monday 10 AM to 12 PM.” - I’m available for a call at these times
Meaning: Offering times when you can be reached for a call.
Example: “I’m available for a call at these times: Wednesday after 3 PM.” - Please let me know which of these times works for you
Meaning: Asking the other party to choose a time from your availability.
Example: “Please let me know which of these times works for you: Monday 10 AM to 12 PM or Thursday 1 PM to 3 PM.” - These are the times I’m free to talk
Meaning: Indicating free times for a conversation.
Example: “These are the times I’m free to talk: Monday from 2 PM to 4 PM.” - These windows of time suit my schedule
Meaning: Offering time periods that match your availability.
Example: “These windows of time suit my schedule: Tuesday, 3 PM to 5 PM.” - I’m available for a meeting during these windows
Meaning: Indicating specific periods when you can meet.
Example: “I’m available for a meeting during these windows: Thursday, 10 AM to 12 PM.” - I have the following time slots open
Meaning: Informing when you have open time.
Example: “I have the following time slots open: Friday from 9 AM to 11 AM.” - The times listed below are when I’m available
Meaning: Offering listed available times.
Example: “The times listed below are when I’m available: Monday at 3 PM, Thursday at 1 PM.” - Here are the times that work for me
Meaning: Offering time options that fit your schedule.
Example: “Here are the times that work for me: Monday at 2 PM or Friday at 10 AM.” - My open availability is during these hours
Meaning: Offering free time periods.
Example: “My open availability is during these hours: Tuesday from 9 AM to 12 PM.” - I’m free for a meeting at the following times
Meaning: Suggesting your available meeting hours.
Example: “I’m free for a meeting at the following times: Thursday from 2 PM to 4 PM.” - I’m available for a discussion during these hours
Meaning: Offering times when you’re open for a discussion.
Example: “I’m available for a discussion during these hours: Monday after 10 AM.” - Let me know if these times work for you
Meaning: Asking the recipient to confirm if these times fit.
Example: “Let me know if these times work for you: Wednesday between 1 PM to 4 PM.” - I am available for discussion between these hours
Meaning: Suggesting specific hours for a discussion.
Example: “I am available for discussion between these hours: Monday 10 AM to 12 PM.” - These times are convenient for me
Meaning: Offering times that suit your schedule.
Example: “These times are convenient for me: Thursday from 1 PM to 3 PM.” - I’m open for a meeting at these times
Meaning: Stating your availability for a meeting.
Example: “I’m open for a meeting at these times: Tuesday, 2 PM to 4 PM.” - Here are my meeting availability windows
Meaning: Offering available time periods for a meeting.
Example: “Here are my meeting availability windows: Monday 9 AM to 11 AM.” - Please find my availability below
Meaning: Directing the recipient to your available times.
Example: “Please find my availability below: Tuesday between 3 PM to 5 PM.” - I can accommodate the following times
Meaning: Indicating times you can fit into your schedule.
Example: “I can accommodate the following times: Friday after 11 AM.” - My schedule is open at these times
Meaning: Stating when your schedule is open.
Example: “My schedule is open at these times: Monday from 2 PM to 4 PM.” - These are the time slots I can offer
Meaning: Offering specific available time periods.
Example: “These are the time slots I can offer: Wednesday, 11 AM to 2 PM.” - I’m available for a call during these times
Meaning: Informing when you’re free for a phone call.
Example: “I’m available for a call during these times: Thursday from 9 AM to 11 AM.” - Here’s my open schedule for this week
Meaning: Offering your availability for a particular week.
Example: “Here’s my open schedule for this week: Tuesday, 3 PM to 5 PM.” - These times are open on my calendar
Meaning: Indicating when you are free according to your calendar.
Example: “These times are open on my calendar: Wednesday from 10 AM to 12 PM.”
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Grammar Rules and Examples
Understanding the grammar behind availability expressions ensures that you communicate effectively and professionally. Here are some tips for using the phrase “My availability is as follows” correctly:
- Use correct punctuation: When listing times, separate each slot with a semicolon or bullet points for clarity. For example, “My availability is as follows: Monday, 10:00 AM – 12:00 PM; Wednesday, 2:00 PM – 4:00 PM.”
- Subject-verb agreement: Ensure the subject and verb are in agreement. For example, use “My availability is as follows” (not “are”).
- Be specific: Always provide precise time intervals when listing your availability to avoid confusion.
FAQ’s
What does “My availability is as follows” mean?
It means you are about to provide specific times when you are available for a meeting or appointment.
Is it professional to use “My availability is as follows”?
Yes, it’s a professional and clear way to communicate your available times, especially in business or formal settings.
How can I express my availability more casually?
You can use phrases like “Here’s when I’m free” or “I’m free during these times” for a more casual tone.
Can I use “My availability is as follows” in informal emails?
While it’s polite and professional, it may sound too formal for casual emails or with close colleagues.
Why should I vary my availability expressions?
Varying your expressions can make your communication sound more natural and avoid repetition, making it more engaging.
Conclusion
“My availability is as follows” is a simple yet effective phrase for conveying your free time in both formal communication and professional settings. It helps streamline meeting coordination, ensures clear scheduling, and fosters a respectful exchange of time. While it may be too formal in some situations, using it appropriately promotes efficient time management and clear communication. By varying your availability phrasing, you can adjust the tone and fit it to the context, making it a valuable tool for all types of scheduling needs.
